How should you approach a conversation with an employee not fulfilling duties?

Sending a brief e-mail to schedule a meeting is a thoughtful approach because it allows for a structured conversation in a private setting. This method respects the employee's dignity and provides them with an appropriate environment to discuss their performance and any obstacles they may be facing.

By arranging a meeting, you also give both yourself and the employee the chance to prepare for the discussion, which can lead to a more productive conversation. This approach helps to set a professional tone and demonstrates your willingness to engage with the employee in a constructive manner. It fosters open communication, a critical element in effectively addressing performance issues.

Engaging in other methods, such as immediate confrontations or public discussions, could escalate the situation, create hostility, or damage the trust within the team. Ignoring the problem would delay necessary interventions, potentially allowing the issue to worsen. Therefore, scheduling a meeting represents the most effective and respectful way to handle the situation, promoting a positive work environment while addressing the performance concerns.